For independent auditors & inspectors
Make every inspection clear
Review the lot records shared with your assigned inspection, record your own checks and evidence, and sign a separate conclusion. The buyer retains the acceptance decision.
CocoaCraft illustrated inspection journey
What you can do with CocoaCraft
For independent inspectors, audit organizations and specialists reviewing a defined lot assignment on behalf of a buyer.
Work from a defined assignment
Start with the lot and checks you were asked to inspect, rather than unrestricted access to a supplier’s operation.
Invitation and assigned access
Use the account invited for the inspection. Access follows your assignment and the records shared for it; public registration alone does not authorize inspection of private lots.
Lot and evidence context
Review the assigned lot identity, shared supplier evidence and inspection instructions. Keep the supplier’s declared information distinguishable from your own observations.
Checks with their own evidence
Record applicable numeric results, pass/fail findings, notes and evidence references for the assigned checks. Your findings describe the inspection you performed, not a blanket approval of the supply chain.
Leave a clear, attributable conclusion
A buyer needs to know what was checked, what was found and who took responsibility for the conclusion.
A separate inspection record
Keep findings within the assignment instead of rewriting the supplier’s source claims. This preserves the distinction between supplied information and independently recorded evidence.
Review before signing
Complete the required inspection work, review the evidence and record your conclusion and attestation. A finalized inspection becomes the signed record for that assignment.
A handoff to the buyer
Provide findings for the buyer’s evaluation. The buyer retains responsibility for purchasing, receiving and acceptance; an inspector’s signature does not automatically authorize shipment or inventory release.
Make every inspection clear
Open the journey for a larger view and a readable guide to each step.
Illustrative example
A buyer asks for an additional check on a cacao lot
The supplier has provided its own quality record, and the buyer wants independent evidence on an agreed inspection scope.
Step 1
Confirm the assignment
Check the lot identity, shared records and required inspection instructions before carrying out the work.
Step 2
Record independent findings
Add measurements, observations and evidence to the assigned checks, keeping their source clear.
Step 3
Finalize and hand over
Review and sign your conclusion so the buyer can consider it alongside supplier records and its own receiving checks.
What you finish with: An attributable inspection conclusion for a defined lot, separate from both supplier declarations and the buyer’s decision.
Who records, shares and decides?
The supplier owns its declarations
Supplier-provided quality information remains the supplier’s record. Inspectors do not silently rewrite its history.
The inspector owns its findings
You record the checks you performed and the conclusion you sign within the agreed assignment.
The buyer owns acceptance
Inspection evidence supports a decision. It does not automatically purchase a lot, release a shipment or accept delivered material.
What CocoaCraft helps you do
- Assigned inspection and shared evidence views
- Separate findings, notes and evidence references
- Inspection conclusion and signing workflow
What needs separate arrangements
- Unrestricted access to other organizations’ records
- Automatic certification or a guarantee that a lot will be accepted
- Purchasing, freight arrangements and the buyer’s final receiving decision
A useful starting point
Have these ready
- 1An invitation to the account you will use
- 2A defined lot and an assigned inspection scope
- 3The required checks and relevant shared documents
- 4Your inspection observations and supporting evidence
Join the inspection workflow
Create your account now; access to private inspection assignments still requires an invitation from the participating organization.
Inspection access is by invitation and assignment.
Questions before you start
Can I inspect any lot after creating an account?
No. Inspection access requires the appropriate invitation and assignment. A public listing does not provide access to all of a supplier’s private evidence.
Are my findings separate from the supplier’s quality results?
Yes. Supplier declarations and independently recorded inspection findings represent different responsibilities and should remain distinguishable.
Does signing an inspection certify the entire supply chain?
No. The signed conclusion applies to the assigned inspection and its recorded scope. Certification requires its own agreed authority, process and evidence.
Who decides whether to accept the shipment?
The buyer. It considers the relevant evidence and its own receiving checks, then records acceptance, hold or rejection under its controls.